Agenda Memo
Wednesday, February 22, 2023
Notice to bidders for Community Crossing Project. The county was awarded $999,542.03 from the state to pave county roads. And by the regulations must be under contract with someone within 4 months. The bids were due February 24th by 2:00 pm at the government center. The bids will be opened February 27th.  This project is to pave the following at the estimated cost
a. President of the Board of Commissioners 
The local match would be as follows:
"I am a life-long resident of Montgomery County. I've been married to my wife Thoma for 25 years and have three children, Jarett, Clayton and Gavin.  I received my bachelor's degree from Wabash College in 1989 and an MBA from Indiana Wesleyan in 1999.
Consent Agenda
e. One (1) member of the City Council appointed by the Mayor
The five (5) members of the Governing Board shall be as follows: 
d. Mayor of City of Crawfordsville 
The estimated total construction cost is $20,193,983. If the grant is awarded to the County, the County will need provide a 20% local match and a contingency. 
I joined F.C. Tucker in 2016 specializing in residential listings and sales in West Central Indiana. In 2021 and 2022, I closed on 124 transaction sides totaling just over $23.5 million in sales volume. I am a four-time FC Tucker President’s Club recipient, 2020 Montgomery County MIBOR Realtor of the Year and former chair of the local MIBOR division."
Resolutions
f. Administer this Agreement 
Recognize the 200th Anniversary of the 1st Commissioner Meeting - 
e. Appoint certain members of the Operations Board 
Open Bids - CCMG 2022-2 Resurfacing Projects 
At their first meeting, they appointed John Vawter as Clerk Protem to the Board. They agreed to hold every odd numbered lot and proprietors would have every even numbered lot in the Town of Crawfordsville.
f. In the event Center funding from Statewide 911 Fund #1222 or the Local Income Tax is less than anticipated and actual expenses to operate the Center exceed revenue, the County and City shall evenly split the remaining amount (50% county and 50% city).
Minutes:  February 13, 2023
e. For the duration of this Agreement (years 2 thru 4) the Public Safety Answering Point Local Income Tax. 
Call to Order: Board President John E. Frey
The County will continue to maintain a branch of government called the Montgomery County Central Communications Center (“Center”).
5.	Traction Road from CR 400 E to City Limits Total Cost $291,811.75 County Portion $72,952.94
2023 EMA Director Contract - The EMA Advisory Council is recommending a salary of $49,000 for 2023.  The proposed contract term is 2/27/23 to 12/31/24.
VA&F Copier Lease Agreement - Superior Court 1 - $136.22 p/m - Model Ricoh IM C3000.  60 month lease - $136.22 p/mo.  50 sheet internal stapler finisher $10.01.  Maintenance $57.00 p/qtr.  Lease paid from Superior 1 budget.
They also held a meeting on March 3, 1823. They appointed William Ramey as Agent, set his bond at $10,000 and ordered him to give notice and sell certain lots owned by the County. They ordered Sheriff Samuel D. Maxwell to give notice of an election for March 22, 1823 for two Justices of the Peace. One justice must be a citizen west of the boundary of the Town and the other must be a citizen east of said boundary. James Stitt was appointed Treasurer. They also appointed Joseph Hahn, John Gowan and William Miller as Fence Viewers for the entire County (there was only one township). Additional appointments included Joseph Hahn and Richard McCafferty as Overseers of the Poor and Samuel McClung as the Supervisor for the Township school. They ordered that the bond for Major Ambrose Whitlock for the sale to the County of 85 “inlots” in the Town of Crawfordsville be filed. A portion of the minutes are missing but it says “3 acres of land for a burying ground” after the mention of 85 inlots.
d. Approve all contracts before being submitted to county commissioners 
AGENDA MEMO
c. Review the proposed annual budget prior to it being presented to Montgomery County Council 
Adjournment
Ordinances
d. The cash balance in fund #4900 until all funds are expended. 
6.	CR 300 S from SR 47 to US 231 Total Cost $223,188.13 County Portion $55,797.03
Montgomery County Board of Commissioners Meeting
New Business
c. The City shall contribute $232,500 in fiscal year 2023 to county fund #4900. 
The application is due by February 28 and Commissioner President Frey has signed the local funding commitment letter, so our consultants can complete the application.
4.	CR 200 E from 150 S to Elmore Street Total Cost $274,373.13 County Portion $68,593.28
Accounts Payable: $
The term of the Agreement shall be for a period of four (4) years commencing as of March 1, 2023 and continuing through April 30, 2027.
3.	CR 500 E from CR 300 N to SR 47 Total Cost $93,609.41 County Portion $23,402.35
b. Annually appoint a member of the Board or designee to serve as the Director’s supervisor for the day-to-day management responsibilities of the Center. 
11:55 AM
a. Appoint the Director of the Center 
The first Board of Commissioners meeting was held on Saturday evening, March 1, 1823. 
b. The County shall contribute $232,500 in fiscal year 2023 to county fund #4900. This may require an additional appropriation.
Crawfordsville, IN  47933
a. Funds received from the Indiana Statewide 911 Board shall be deposited into the Montgomery County Statewide 911 Fund #1222 and used for the operation of the Center as permitted by I.C. § 36-8-16.7-38. 
Key highlights of the proposed agreement:
2.	CR 100 W from New Market Limits to CR 500S Total Cost $90,835.88 County Portion $30,278.63
Approval of Claims:  February 13, 2023 to February 27, 2023
1580 Constitution Row - Room E109
Payroll 2/24:  $
1.	CR 500 S from SR 231 to SR 47- Total Cost $328,625.83 County Portion $82,156.46
c. One (1) member of the County Council appointed by the President of County Council 
Interlocal Agreement for Emergency Communications Department - 
Here is the first paragraph of the minutes from that meeting verbatim including punctuation: “The Commissioners this day elected for the County of Montgomery formed a Board for the first time and each of them towit William Offield, James Blevins and John McCullough having produced the certificates of the Sheriff of said County of their having been duly elected with the proper endorsements on each of them having taken the oaths to support the constitution the oath of office and the oath more effectuate to prevent dueling,”
The Governing Board shall have the following responsibilities: 
b. One (1) County Commissioner appointed by the President of County Commissioners 
Affirming Nucor Overpass Local Funding Commitment - 
I have worked in real estate as an appraiser in Montgomery, Tippecanoe, Fountain and Warren counties since 2006.  
The Center and delivery of emergency communications shall be funded as follows: 
8:00 am
Other Business
VA&F Copier Purchase Agreement - EM-HS Office - $6,820.17 -  Model Ricoh IM C3500.  Purchase price $6,820.17 + $309.40 Hole Punch Option.  Maintenance $82.50 p/qtr.  Purchase & maintenance paid by EM-HS Office.
b. The shortfall amount to be paid shall be set by the Governing Board and shall be based on actual expenses rather than a budgetary deficit. 
February 13, 2023
Enterprise Fleet - Lease 2022 4-wheel Drive Ford Escape - $618.86 p/month 5 year lease - vehicle will be used by the Assessor's office.
VA&F Copier Lease Agreement - Assessor's Office - $508.77/qtr - Model Ricoh IM C3000.  60 month lease - $508.77 quarterly - 60 month lease.  Maintenance $86.85 p/qtr.  Lease paid from IT Budget.
a. This shall not exceed five percent (5%) of either Party’s contractual contribution of $232,500. 
The County and the City currently have an agreement that establishes the governing mechanism for the Central Communications Center. The agreement expires on March 1, 2023 and the County and City have worked to develop a new agreement. Here are some of the key highlights of the agreement.
The County is applying for a federal RAISE Grant for the Nucor Overpass project which involves the construction of an overpass over US Highway 136. 
Approval of EMA Advisory Board Director Recommendation - Emergency Management Advisory Council has made a recommendation to the Commissioners to appoint Jessica Burget as the EMA Director.  Ms. Burget has been serving as the Interim EMA Director during the time that the EMA Council conducted interviews for the position.
Pledge of Allegiance and Prayer
20% of the project cost ($20,193,983), which would be $4,038,797, and $961,203 to be used as contingency for a total local commitment of $5 million.
PTABOA Appointment -  Assessor Sherri Bentley has recommended John Downey, a local realtor who has agreed to serve on the Board.
State Matching Grant Program for the Opioid Settlement
Approval Motorola Radio MCC7500E Console Quote
6.	CR 300 S from SR 47 to US 231 Total Cost $223,188.13 County Portion $55,797.03
Memo for Central Communications Center Agreement
Notice to bidders for Community Crossing Project. The county was awarded $999,542.03 from the state to pave county roads. And by the regulations must be under contract with someone within 4 months. The bids were due February 24th by 2:00 pm at the government center. The bids will be opened February 27th.  This project is to pave the following at the estimated cost
1.	CR 500 S from SR 231 to SR 47- Total Cost $328,625.83 County Portion $82,156.46
4.	CR 200 E from 150 S to Elmore Street Total Cost $274,373.13 County Portion $68,593.28
5.	Traction Road from CR 400 E to City Limits Total Cost $291,811.75 County Portion $72,952.94
Open Bids - CCMG 2022-2 Resurfacing Projects 
2.	CR 100 W from New Market Limits to CR 500S Total Cost $90,835.88 County Portion $30,278.63
3.	CR 500 E from CR 300 N to SR 47 Total Cost $93,609.41 County Portion $23,402.35