Drainage Board Minutes - 08/28/2007
MONTGOMERY COUNTY DRAINAGE BOARD
TUESDAY, AUGUST 28, 2007
MINUTES
The Montgomery County Drainage Board met on Tuesday, August 28, 2007 in the City Building Council Chambers, Crawfordsville, Indiana.
Those members present were as follows: Commissioner Phil Bane, Chairman; Commissioner William D. McCormick, Vice Chairman; Deanna Durrett, Member/Executive Secretary; Dave Rhoads, Member; Surveyor Tom Cummins; and Drainage Board Secretary Lori Dossett.
Also present: Drainage Board Attorney Suanne Milligan; Aleasha Shelley, Journal-Review; Building Administrator Marc Bonwell; Ron Cunningham, Pat Cunningham-Vester & Associates; Elizabeth Flohr; Mark Kessler; and Marian Lindow-League of Women Voters.
Chairman Phil Bane called the meeting to order @ 8:00 a.m. and led the Pledge of Allegiance and Pastor Joe Dodd led the prayer.
Approval of Minutes - August 14, 2007
Bill McCormick moved to approve the August 14, 2007 minutes. Dave Rhoads seconded. 4-0 votes in favor. Motion carried.
Basil VanCleave Drain - Report
Ron Cunningham of Vester & Associates reported to the Board the findings of their investigation of the Basil VanCleave Drain. Bill McCormick moved to take the matter under advisement and discuss the matter at the September 24th Drainage Board meeting. Dave Rhoads seconded. 4-0 votes in favor. Motion carried.
Meeting recessed @ 8:45 a.m.
Meeting reconvened @ 9:00 a.m.
Staff Report -
-Linn Himes Drain - Surveyor Cummins reported that he received four bids for the railroad repair and Glenco will be performing the work for approximately $450. The project should be completed August 29th.
Surveyor Cummins reported that he received four bids for the railroad repair and Glenco will be performing the work for approximately $450. The project should be completed August 29th.James Sanders Reconstruction - Surveyor Cummins advised that he is in the process of preparing the spec sheet for the project with the assistance of other County surveyors.
Surveyor Cummins advised that he is in the process of preparing the spec sheet for the project with the assistance of other County surveyors.Odis Stafford Drain - Surveyor Cummins advised that he will be meeting with the three major land owners to discuss going forward with reconstruction.
Surveyor Cummins advised that he will be meeting with the three major land owners to discuss going forward with reconstruction.John Ward Drain - Surveyor Cummins advised that he has had discussions with the landowners regarding the engineering report and stated that they are working on a more "palatable" option for the repairs which include replacing the bad section of tile, cleaning out the weir and dipping out the open ditch to the outlet on the Buck's property and extending the 24" tile through to the bridge. He is currently estimating $10,000 for the discussed repairs. The matter will be kept on old business and Cummins will submit a new report to the Board.
John Ward Drain - Surveyor Cummins advised that he has had discussions with the landowners regarding the engineering report and stated that they are working on a more "palatable" option for the repairs which include replacing the bad section of tile, cleaning out the weir and dipping out the open ditch to the outlet on the Buck's property and extending the 24" tile through to the bridge. He is currently estimating $10,000 for the discussed repairs. The matter will be kept on old business and Cummins will submit a new report to the Board.
Surveyor Cummins advised that he has had discussions with the landowners regarding the engineering report and stated that they are working on a more "palatable" option for the repairs which include replacing the bad section of tile, cleaning out the weir and dipping out the open ditch to the outlet on the Buck's property and extending the 24" tile through to the bridge. He is currently estimating $10,000 for the discussed repairs. The matter will be kept on old business and Cummins will submit a new report to the Board.Policy & Procedure for Request for Quotations & Qualifications of Contractors for Drain Maintenance & Repair - Deanna Durrett advised the Board that she "For Drain Maintenance & Repair". Deanna Durrett moved to adopt the revision for Policy and Procedure for Request for Quotations and Qualifications of Contractors for Drain Maintenance and Repair. Dave Rhoads seconded. 4-0 votes in favor. Motion carried.
Deanna Durrett advised the Board that she "For Drain Maintenance & Repair". Deanna Durrett moved to adopt the revision for Policy and Procedure for Request for Quotations and Qualifications of Contractors for Drain Maintenance and Repair. Dave Rhoads seconded. 4-0 votes in favor. Motion carried.New Business -
Other Business -
New Business -
Other Business -
Other Business -
-Thomas Wilkins Drain - Drainage Board Attorney Suanne Milligan advised that a Response to Petition to Disconnect Private Drain from Thomas-Wilkins Legal Drain has been received. She stated that a Drainage Board cause number will need to be assigned and that the matter should be set for hearing. The Board set the matter for hearing on Tuesday, November 13, 2007 @ 6:30 p.m.
Drainage Board Attorney Suanne Milligan advised that a Response to Petition to Disconnect Private Drain from Thomas-Wilkins Legal Drain has been received. She stated that a Drainage Board cause number will need to be assigned and that the matter should be set for hearing. The Board set the matter for hearing on Tuesday, November 13, 2007 @ 6:30 p.m.Basil VanCleave Drain - Surveyor Cummins advised that he has received three quotes for the repairs to the Basil VanCleave Drain located on the north side of CR600 South in New Market. Connor Excavating submitted the lowest bid in the amount of $3,120.
Surveyor Cummins advised that he has received three quotes for the repairs to the Basil VanCleave Drain located on the north side of CR600 South in New Market. Connor Excavating submitted the lowest bid in the amount of $3,120.Claims - No claims were presented for payment.
No claims were presented for payment.Public Comment - No one came forward with a public comment to the Board.
- No one came forward with a public comment to the Board.Bill McCormick moved to adjourn. Dave Rhoads seconded. There being no further business before the Drainage Board, the meeting was adjourned. 5-0 votes in favor. Motion carried.
Meeting adjourned @ 9:50 a.m.
Minutes prepared by Lori Dossett, Drainage Board Secretary.
Phil Bane, Chairman
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William D. McCormick, Vice Chairman
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Deanna Durrett, Member
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Dave Rhoads, Member